Teams are geographic subdivisions of your CoC. This walks through creating a team boundary map in Google My Maps and uploading it to Hyperion.
When to set up teams
Teams make sense if you want reporting broken out by region, if different areas are administered separately during the count, or if you want to assign groups of volunteers to specific areas.
1. Create a new map in Google My Maps
Go to Google My Maps and click Create a new map. Zoom in on your CoC.
2. Draw your first region
Click the polygon tool and trace your first region on the map.
Give it a name — this is what volunteers will see in Hyperion, so pick something they’ll recognize. You can also set a color, which is how the region appears on the volunteer’s map.
3. Add the rest of your regions
Repeat for each region you want to define. Use names your team will recognize internally.
4. Export as KML
When you’re done, open the map menu and click Export data → KML/KMZ. Leave both checkboxes unchecked, then click Download.
5. Upload to Hyperion
In Hyperion, go to Organization → Regions/Teams and click to add a new region map. Give it a name, select the KML file you just downloaded, and click Save.
You’ll see the imported map along with the list of region names.
What volunteers see
Each region name appears as a selectable team — volunteers either pick their team when starting a survey or get pre-assigned through volunteer registration. Volunteers see their assigned team’s boundary on their map.
Analytics and PIT Leads
Every submission is tagged with the team it came from, so you can break down analytics team by team. You can also assign PIT Leads who only see data for specific teams.
Questions? Email zak@hyperiondata.io.